ABSTRACT INFORMATION


Important Dates and Deadlines for SLEEP 2010 Abstract Submission:

October 30, 2009 Online site is available for abstract submission
December 15, 2009 Deadline for abstract submissions
February 1, 2010 Deadline to withdraw an abstract submission
February 2010 Acceptance notifications for abstracts are sent via e-mail

To submit an abstract of investigative work, carefully review all abstract submission information.

Authors are required to write an original abstract that fulfills accepted criteria for copyright purposes. Case reports are not appropriate and will not be considered.

Accepted abstracts will be published and copyrighted in a special issue of the journal SLEEP. By submitting an abstract, all authors attest that the abstract submitted has not been previously published elsewhere and transfers, assigns, or otherwise conveys all copyright ownership, including any and all rights incidental thereto, exclusively to the Associated Professional Sleep Societies, LLC as publisher of the journal SLEEP. If an author chooses to submit information from an abstract that has previously been presented and/or published, all data must be updated, current, and rewritten in a manner that does not infringe on copyright laws. Authors are responsible for obtaining permission to include any copyrighted material in their abstract presentations. All authors will be required to agree to a copyright assignment statement when submitting an abstract.

Abstracts will be accepted for presentation in either an oral presentation format or poster presentation format. Oral presentations will be scheduled beginning at 1:00 pm on Sunday, June 6 - Wednesday, June 9 and involve a 10-minute presentation followed by 5 minutes for questions. All oral presentation speakers are required to upload their presentation(s) to the networked server in the Speaker Ready Room. Further information and instructions will be provided in advance of the meeting. The Program Committee reserves the right to assign abstracts that are not selected for an oral presentation to a poster presentation.

Poster presentations involve display of a poster for one day on Monday, June 7 - Wednesday, June 9. Use of laptops during poster presentations is prohibited. Posters should be clear and organized for viewing, measuring no larger than 4’ x 4’. Logos promoting commercial companies are prohibited. Posters need to be assembled by 8:00 am on the day of the presentation and remain on display until 4:45 pm. The presenting author of the poster abstract will be assigned a time slot at which he/she is expected to be physically present at the poster display to answer questions. Selection of the poster presentation type at the time of submission indicates that you are only interested in presenting your work in this format. The Program Committee will not designate any abstract submitted for poster presentation as an oral presentation.

Submission of an abstract constitutes the commitment of at least one author to present the abstract as accepted, regardless of presentation type or day/time assigned. Expenses associated with the preparation, submission and presentation of an abstract are the responsibility of the author/presenter.

An individual may be the first author on a maximum of two abstracts. There can be no more than 10 authors per abstract and abstracts must not exceed 300 words. Included in the word count are the following: introduction, methods, results and conclusion. The four abstract sections may not be substituted with different terminology. References, tables, figures or any other graphics are not permitted. The contact author must disclose and resolve any significant relationships with commercial companies on behalf of all authors included on the abstract. Brand names may not be used in abstract titles and are limited to one reference within the abstract body. Abstracts that do not meet all of the specifications will be automatically rejected.

All abstracts are peer-reviewed and scheduled at the sole discretion of the APSS Program Committee. Notice of acceptance will be sent to the contact author via e-mail in February 2010. Abstracts will not be accepted for presentation if they fail to reflect acceptable scientific methodology, if the data or statistical analyses do not justify the conclusions, if they lack sufficient scientific or clinical merit or if no data are included.

All abstracts must be submitted electronically via the SLEEP 2010 Web site at www.sleepmeeting.org. Online submission will be live beginning October 30, 2009. A non-refundable abstract review fee of $50 per submission must be paid at the time of submission. The final deadline to submit is December 15, 2009; the deadline will not be extended under any circumstances. Authors are encouraged to submit abstracts early; you will be able to revise, edit, and preview your abstract until the close date of December 15, 2009. Please review your work for accuracy; abstracts will be printed exactly as submitted. Due to the high number of abstracts anticipated, copy editing of your abstract will not be permitted. In order to withdraw an abstract, the author of the abstract must provide written notification to the APSS Meeting Department by February 1, 2010. The APSS will not refund the review fee for withdrawn abstracts.

Please remember the following when submitting your abstract for SLEEP 2010:
  1. Abstracts must conform to the following outline:
    1. Title
    2. Authors and Institutions
    3. Introduction
    4. Methods
    5. Results
    6. Conclusion
    7. Support (optional)
  2. The abstract body (including the introduction, methods, results and conclusion) is limited to 300 words.
  3. Brand names may not be used in abstract titles and are limited to one reference within the body.
  4. There can be no more than 10 authors per abstract.
  5. An individual may be first author on a maximum of two abstracts.
  6. Each author must:
    1. Disclose and resolve all significant relationships with commercial companies.
    2. Submit a CV and brief bio-sketch.
    3. Agree to the copyright assignment statement.

Conflict of Interest Policy
Prior to the activity, each speaker must disclose to his/her audience that the individual has no relevant financial relationship(s) with a commercial interest OR has any relevant financial relations with a commercial interest. Upon acceptance of the proposal, the following information must be submitted for each speaker:
  • Name of the individual
  • Name of the commercial interest with which the individual has a relevant financial relationship and the nature of the relationship
  • A maximum of three (3) citations that reference the best available evidence in support of the topic

A relevant financial relationship(s) is defined as any proprietary entity that produces healthcare goods, services or support, with the exemption of non-profit, government organizations, and non-healthcare related companies.

A commercial interest is defined as any proprietary entity that produces healthcare goods, services or support, with the exemption of non-profit, government organizations and non-healthcare related companies.

The nature of a relationship is defined as financial relationships in which the individual benefits by receiving income, salary, royalty, intellectual property rights, consulting fees, honoraria, intellectual property rights, or other financial benefits. Financial benefits are typically associated with roles such as employment, consulting, investigational or contract research, speaking/ teaching, membership or advisory committees or review panels, board membership, and other activities from which compensation is received or expected.

If a speaker does not comply with the APSS Conflict of Interest Policy, the speaker will not be permitted to participate in the program. The APSS Program Committee will review the disclosures of financial relationships and citations to ensure compliance with the requirements stated above.

Speakers will be required to disclose any relevant financial relationships with commercial interest verbally during their sessions. Further information and instructions will be provided in advance of the meeting.

Abstract Continuing Education Information

The American Academy of Sleep Medicine is accredited by the ACCME to sponsor continuing medical education (CME) for physicians. This activity has been planned and implemented through the joint sponsorship of the American Academy of Sleep Medicine and the Associated Professional Sleep Societies, LLC. As a CME provider, the American Academy of Sleep Medicine must ensure balance, independence, objectivity and scientific rigor in all of the educational activities it sponsors.

Authors must complete conflict of interest information at the time of submitting an abstract online. If the author has any conflicts of interest, he/she is required to provide the APSS with 2-3 citations referencing the best available evidence related to his/her abstract submission at the time of completing the conflict of interest form online. “Relevant” financial relationships are defined as relationships in any amount occurring within the past 12 months that create a conflict of interest. The conflicts of interest will be available to the peer reviewers. The reviewer will assess the abstract to verify that acceptable scientific methods have been used and that the results do not appear to have been commercially influenced. In addition, scientific reviewers will be asked to abstain from reviewing any abstracts that might present a conflict of interest for them.

Abstracts presented as oral presentations will be eligible for continuing education credits for psychologists. In order to comply with American Psychological Association guidelines, authors must submit an electronic CV at the time the abstract is submitted.

The SLEEP 2010 program will be submitted to the American Academy of Nurse Practitioners for nurse practitioner continuing education contact hours for abstracts presented as oral presentations. In order to comply with the American Academy of Nurse Practitioners guidelines, authors must submit a brief bio-sketch at the time the abstract is submitted. This form is available on the submission Web site or can be downloaded at www.sleepmeeting.org.

SLEEP 2010 Abstract Categories

New this year – the APSS Program Committee has revised the abstract category system for SLEEP 2010. Authors will need to select whether or not the abstract relates to basic sleep science or clinical sleep science and then pick an appropriate category.

NOTE: Authors are required to select an abstract category when submitting their abstracts; the APSS Program Committee reserves the right to move abstracts between categories as it sees fit.

A. Basic Sleep Science
  1. Pharmacology and Biochemistry
    1. Hypnotics
    2. Alerting Compounds
    3. Other
  2. Cell and Molecular Biology
    1. Correlates of Sleep and Sleep Deprivation
    2. Sleep Function
    3. Sleep Control
    4. Systemic Correlates
    5. Genetics
  3. Ontogeny/Aging
  4. Physiology
    1. Respiration
    2. Endocrine
    3. Cardiovascular
    4. Immunology
    5. Other
  5. Neurobiology
    1. Sleep Function
    2. Sleep Control
    3. Sleep Mechanisms
    4. Neuroplasticity
  6. Chronobiology
  7. Comparative and Evolutionary Studies
  8. Behavior
  9. Learning, Memory and Cognition
  10. Dreaming
  11. Sleep Deprivation
  12. Instrumentation and Methodology
  13. Other
 B. Clinical Sleep Science
  1. Sleep Disorders – Breathing
  2. Sleep Disorders – Circadian Rhythms
  3. Sleep Disorders – Insomnia
  4. Sleep Disorders – Parasomnias
  5. Sleep Disorders – Movement Disorders
  6. Sleep Disorders – Hypersomnia
  7. Neurological Disorders and Sleep
  8. Medical Disorders and Sleep
  9. Psychiatric and Behavioral Disorders and Sleep
  10. Normal Physiology of Sleep and Normal Variants
  11. Pediatrics
  12. Sleep and Aging
  13. Instrumentation and Methodology
  14. Healthcare Services, Research and Education
  15. Other

Awards

The American Academy of Sleep Medicine and the Sleep Research Society offer awards in the following areas:

  • AASM Young Investigator Award
  • AASM Section Investigator Award
  • SRS Young Investigator Award
  • SRS Trainee Travel Award Based on Merit

Click here for more information on eligibility and consideration for these awards.

Abstract Supplements