SESSION INFORMATION
Important Dates and Deadlines for SLEEP 2010 Session Proposal Submission:
| October 15, 2009 |
Deadline to submit Letters of Intent |
| October 30, 2009 |
Online site is available for postgraduate course and scientific session submissions |
| December 7, 2009 |
Deadline for postgraduate course and scientific session submissions |
| Late December 2009 |
Acceptance notifications for postgraduate courses are sent via e-mail |
| February 2010 |
Acceptance notifications for scientific sessions are sent via e-mail |
| February 26, 2010 |
Deadline to edit session proposal information for final program |
New Annual Meeting Schedule!
New this year, the SLEEP meeting will hold scientific sessions beginning in
the afternoon on Sunday, June 6 and conclude on the evening of Wednesday,
June 9. Sessions will not be scheduled on Thursday, June 10, 2010.
The Program Committee is soliciting proposals for
the following sessions at SLEEP 2010: postgraduate
courses, symposia, discussion groups and clinical
workshops. Sessions should focus on a wide variety
of topics including clinical practice, basic research
and other aspects of sleep medicine and sleep
research. When possible, sessions should attempt to
integrate basic science and clinical issues.
Postgraduate course proposals will be accepted for
presentation on Saturday, June 5 and Sunday, June 6.
Symposium, discussion group and clinical workshop
proposals will be accepted for presentation from 1:00
pm on Sunday, June 6 through Wednesday, June 9. By
submitting a session proposal, the Program Committee
assumes that each faculty member has been contacted
and has agreed to present should the session be accepted,
regardless of the date/time scheduled.
The information provided within the proposal will be
used to highlight accepted sessions in the Preliminary
and Final Programs. With this in mind, changes and/
or additions (i.e. faculty names, title changes) must be
submitted prior to February 26, 2010. These changes will
only be incorporated into the final program.
The APSS may request permission to audio or video
record presentations taking place at SLEEP 2010.
Speakers in an accepted session, therefore, may be
asked to sign a waiver granting permission to the
APSS to record their presentation.
All speakers are responsible for the information
included within their slides and are responsible for
obtaining copyright permission. All speakers will be
required to agree to a copyright assignment statement
when submitting a session proposal.
Audio Visual Information
The standard audiovisual equipment that is provided for
each session, excluding discussion groups, is as follows:
LCD projector, laser pointer and microphones. The use of
personal laptops is prohibited. Requests for additional
audiovisual equipment must be included in the original
proposal. Internet connection is not provided in session
rooms; requests for internet in session rooms will not
be approved. All speakers are required to upload their
presentations to the networked server in the Speaker
Ready Room. Further information and instructions will
be provided in advance of the meeting.
Continuing Education Information
The American Academy of Sleep Medicine is accredited
by the ACCME to sponsor continuing medical
education (CME) for physicians. This activity has
been planned and implemented through the joint
sponsorship of the American Academy of Sleep
Medicine and the Associated Professional Sleep
Societies, LLC. As a CME provider, the American
Academy of Sleep Medicine must ensure balance,
independence, objectivity and scientific rigor in all
of the educational activities it sponsors. Therefore,
upon acceptance of a session proposal, all individual
speakers are required to disclose all relevant financial
relationships with any commercial interest and provide
citations referencing the best available evidence
related to his/her presentation to their audience
prior to the activity. “Relevant” financial relationships
are defined as relationships in any amount
occurring within the past 12 months that create a conflict of interest. For more information, please see
the Conflict of Interest Policy above.
Sessions presented at SLEEP 2010 will be eligible
for continuing education credits for psychologists.
In order to comply with American Psychological
Association guidelines, speakers must submit an
electronic CV upon acceptance of the proposal.
The SLEEP 2010 program will be submitted to the American
Academy of Nurse Practitioners for nurse practitioner
continuing education contact hours. In order to comply
with the American Academy of Nurse Practitioners
guidelines, speakers must submit a brief bio-sketch
upon acceptance of the proposal. The form will be sent
electronically to the chairs of accepted sessions, but can
also be downloaded at www.sleepmeeting.org.
If a session proposal is accepted, the session chairs
are responsible for providing a detailed outline and
ensuring that faculty submits all required materials
by the appropriate deadlines. The deadline for the
receipt of CVs, brief bio-sketch forms and conflict of
interest information is February 15, 2010.
Sessions and oral presentations presented at SLEEP 2010 will also be eligible for continuing education credits for psychologists. In order to comply with American Psychological Association guidelines, speakers must submit an electronic CV at the time the session proposal is submitted.
Prior to the activity, each speaker must disclose to his/her audience that the individual
has no relevant financial relationship(s) with a commercial interest OR has
any relevant financial relations with a commercial interest. Upon acceptance
of the proposal, the following information must be submitted for each speaker:
- Name of the individual
- Name of the commercial interest with which the individual has a relevant financial
relationship and the nature of the relationship
- A maximum of three (3) citations that reference the best available evidence in support
of the topic
A relevant financial relationship(s) is defined as any proprietary
entity that produces healthcare goods, services or support, with the exemption of
non-profit, government organizations, and non-healthcare related companies.
A commercial interest is defined as any proprietary entity that
produces healthcare goods, services or support, with the exemption of non-profit,
government organizations and non-healthcare related companies.
The nature of a relationship is defined as financial relationships
in which the individual benefits by receiving income, salary, royalty, intellectual
property rights, consulting fees, honoraria, intellectual property rights, or other
financial benefits. Financial benefits are typically associated with roles such
as employment, consulting, investigational or contract research, speaking/ teaching,
membership or advisory committees or review panels, board membership, and other
activities from which compensation is received or expected.
If a speaker does not comply with the APSS
Conflict of Interest Policy, the speaker will not be
permitted to participate in the program. The APSS
Program Committee will review the disclosures
of financial relationships and citations to ensure
compliance with the requirements stated above.
Speakers will be required to disclose any relevant financial
relationships with commercial interest verbally during
their sessions. Further information and instructions
will be provided in advance of the meeting.
|
Postgraduate Courses
Postgraduate courses provide intensive information and
review on a single topic through a half-day or full-day
session on Saturday, June 5 or Sunday, June 6, 2010.
A half-day postgraduate course is allowed a maximum of
4 speakers, including the chair(s); a full-day postgraduate
course is allowed a maximum of 8 speakers, including
the chair(s). One additional participant may be added
if the chair intends only to give a brief introduction. The
deadline for the receipt of presentation materials is
April 19, 2010. There are no exceptions to the deadlines.
Please prepare the presentation materials accordingly as
the APSS does not allow or reimburse for the duplication
of handouts after the syllabus has been
printed: The information submitted in the proposal,
including the title, speaker names, objectives, and target
audience, will be used to highlight accepted sessions in
the Preliminary and Final Programs.
Breakout sessions or small workshops within a
postgraduate course should not be proposed (due to
time and room constraints).
The APSS offers an honorarium for all postgraduate
course speakers. Please review the guidelines below
regarding the APSS honorarium policy:
All proposals must adhere to the following scheduled breaks for postgraduate courses:
Half-day postgraduate courses:
BREAK - 10:15am – 10:30am or
BREAK - 3:15pm – 3:30pm
Full-day postgraduate courses:
BREAK - 10:15am – 10:30am
LUNCH - 12:00pm – 1:00pm
BREAK - 3:15pm – 3:30pm
The APSS offers an honorarium for all postgraduate course speakers. Please review the guidelines below regarding the APSS honorarium policy:
- Speakers may receive a $500 honorarium for
up to two postgraduate course presentations
that are at least 45 minutes in length for a
maximum of $1,000.
- In order to qualify, the speaker must submit
course book material consisting of PowerPoint
slides by the stated deadline.
- A maximum of four (4) speakers will be
awarded an honorarium for half-day postgraduate
courses.
- A maximum of eight (8) speakers will be
awarded an honorarium for full-day postgraduate
courses.
- Course chairs are eligible only if they provide a
45-minute presentation and meet the requirements
listed above.
- Both members and non-members are eligible
for the honoraria.
Symposia
Symposia sessions are allotted a two-hour time
slot to present the latest data and ideas on topics in
sleep medicine and sleep research. Symposia will be
offered beginning at 1:00 pm on Sunday, June 6 –
Wednesday, June 9, 2010.
The number of speakers in a symposium must be
limited to 4, including the chair(s), allowing 30
minutes for each presentation, including questions.
A fifth participant may be added if the chair intends
only to give a brief introduction. Individual presentations
should be integrated on the same topic and
followed by a question and answer session. Presentation
handouts for all symposia are prohibited.
Symposia session chairs should be aware
that individuals are limited to two invited
presentations (symposia and one-hour invited
lecturers) per meeting in order to encourage a
wide variety of speakers and promote diversity
within the field. In the event that a speaker exceeds
this limit, the Program Committee reserves the
right to request symposia chairs of accepted sessions
to select a different speaker.
Those speakers that have been confirmed for an accepted
session must be the people who actually deliver the presentations;
changes in symposia session speakers must
be reviewed by the APSS Program Committee.
Discussion Groups
Discussion groups are forums for a less formal presentation
of a topic within a two-hour time slot. The APSS
encourages conversations on controversial subjects and
pro/con discussions or presentations. These sessions
should stimulate interest and discussion with the
audience without extensive data presentation or use of
audiovisual equipment and without necessarily reaching
a conclusion. A question or series of questions should be
introduced by the panel of discussants to start the session.
Discussion groups will be offered beginning at 1:00
pm on Sunday, June 6 – Wednesday, June 9, 2010.
A discussion group proposal must be presented
within the guidelines stated. Proposals that are
structured similar to a symposium will be considered
as such and evaluated with the symposium proposals.
A maximum of 8 participants, including the
chair(s), is allowed.
Those speakers that have been confirmed for an
accepted session must be the people who actually
deliver the presentations; changes in session
speakers must be reviewed by the APSS Program
Committee. Presentation handouts for all discussion
groups are prohibited.
Clinical Workshops
Clinical workshops are forums for clinicians to review
and discuss clinical challenges in sleep medicine
within a two-hour time slot. These sessions are also
appropriate to present and discuss controversial
clinical topics or difficult clinical situations that demonstrate
the critical thinking process in clinical sleep
medicine. The topics covered in clinical workshops
should have a substantial scientific and clinical basis,
although the extent of knowledge in the area may
not be as extensive as that presented in standard
symposia. Clinical workshops may utilize a variety
of formats, such as case discussions or review of
polysomnograms with a panel of “master” clinicians
or lectures reviewing a clinical topic followed by
group discussion. If case discussions are used, the
chair is responsible for ensuring that the cases are of
high quality, and that appropriate data are available
for discussion. Clinical workshops will be offered
beginning at 1:00 pm on Sunday, June 6 – Wednesday,
June 9, 2010.
A maximum of 6 participants, including the chair(s),
is allowed. Those speakers that have been confirmed
for an accepted session must be the people who
actually deliver the presentations; changes in session
speakers must be reviewed by the APSS Program
Committee. Presentation handouts for all clinical
workshops are prohibited.
Reimbursement Guidelines for Sessions
(These guidelines do not apply to abstract presenters.)
The APSS Meeting Department coordinates and
manages all issues related to speaker reimbursements.
The APSS welcomes speakers outside the
field of sleep and instituted these guidelines to help
offset the expenses of such speakers associated with
presenting at SLEEP 2010. No more than $2,500
will be available to cover a session’s reimbursement
expenses, regardless of the number of eligible
speakers; no exceptions will be made. The following
guidelines for speaker reimbursements must be
adhered to when proposing a session.
Note: Non-member speakers that have
participated in a session at the SLEEP meeting
within the previous 2 years are not eligible for
reimbursement of expenses.
Postgraduate Courses
Honoraria for postgraduate courses is not included in
the $2,500 available to cover a postgraduate course’s
reimbursement expenses.
AASM and/or SRS member speakers in a postgraduate
course are eligible for one to two nights’
accommodations (depending on the schedule of the
course) for a standard room at a hotel that is part
of the SLEEP 2010 hotel block and up to $40.00 for
meals on the day of the presentation. This reimbursement
guideline is intended to alleviate the cost
of arriving prior to the scientific portion of the SLEEP
meeting.
Non-members are eligible to receive reimbursement
for registration, lodging, travel and meals. A
complimentary registration for SLEEP 2010 will be
offered to each non-member speaker. Lodging is
reimbursed for two nights’ accommodations for a
standard room at a hotel that is part of the SLEEP
2010 hotel block. Personal expenses such as phone
calls, internet, in-room movies, etc. are the responsibility
of the speaker. Travel to the meeting includes
airfare and ground transportation to and from the
speaker’s home, the airport and the hotel. The APSS
will reimburse taxi and shuttle fares; the use of limousines
and sedans is not reimbursable unless price
is comparable or less than taxi fare. Airfare is reimbursed
provided reservations are purchased 21 days
in advance for economy seating on common carriers.
If an individual elects to drive to the meeting in a
private automobile, rather than fly, he/she will be
reimbursed at the current IRS mileage rate within a
300-mile radius. Non-members are eligible for up to
$40.00 for meals on the day of the presentation.
Symposia, Discussion Groups, and Clinical Workshops
The APSS does not reimburse expenses of AASM and/
or SRS member speakers in symposia, discussion
groups or clinical workshops.
Non-members are eligible to receive reimbursement
for registration, lodging, travel and meals. A
complimentary registration for SLEEP 2010 will be
offered to each non-member speaker. Lodging is
reimbursed a maximum of two nights’ accommodations
for a standard room at a hotel that is part of the
SLEEP 2010 hotel block. Personal expenses such as
phone calls, internet, in-room movies, etc. are the
responsibility of the speaker. Travel to the meeting
includes airfare and ground transportation to and
from the speaker’s home, the airport and the hotel.
The APSS will reimburse taxi and shuttle fares; the
use of limousines and sedans is not reimbursable unless
price is comparable or less than taxi fare. Airfare
is reimbursed provided reservations are purchased
21 days in advance for economy seating on common
carriers. If an individual elects to drive to the meeting
in a private automobile, rather than fly, he/she will be
reimbursed at the current IRS mileage rate within a
300-mile radius. Non-members are eligible for up to
$40.00 for meals on the day of the presentation.
Reimbursement Guidelines for Sessions