EXHIBITOR PROSPECTUS - BECOMING AN EXHIBITOR
Booth Assignment
The APSS utilizes a system for calculating points to determine booth assignments.
In recognition of the various forms of support received from the organization or
company, points will be calculated based on the amount
contributed during the 2007 fiscal year. Support includes exhibition,
sponsorships, advertisements, educational grants, contributions or donations to
the Associated Professional Sleep Societies, LLC, American Academy of Sleep Medicine,
Sleep Research Society, American Sleep Medicine Foundation or Sleep Research Society
Foundation. Commercial entities earn one point for every $1,000 contributed.
To benefit from your priority points, please send your application for exhibit space
with payment by January 31, 2008. The date of receipt of an application will be
used in determining booth assignments: 1) in order to break a tie in points or 2)
to determine priority of space for applications received after the deadline. Applications
received after January 31, 2008, will not be assigned booth space based on priority
points. The APSS will make every effort to accommodate your preferred location.
Notice of your space assignment will be mailed by February 29, 2008. Exhibit booths
will be assigned based on the receipt of applications/contracts and following the
above point system, until full capacity is reached. A waiting list will be maintained
for vendors who apply after the exhibit hall is filled to capacity.
Booth Rental Fees
In-line Booth (10’ x 10’) . . . . . . . . . . . . . . $1,750
Corner Booth (10’ x 10’) . . . . . . . . . . . . . . $1,850
Island Booths:
An island booth is bordered on all
four sides by aisles and is available in the following sizes:
20’ x 20’ . . . . . . . . . . . . . . . . . . . . $7,770
20’ x 30’ . . . . . . . . . . . . . . . . . . . . $11,445
20’ x 40’ . . . . . . . . . . . . . . . . . . . . $15,120
20’ x 50’ . . . . . . . . . . . . . . . . . . . . $18,795
20’ x 60’ . . . . . . . . . . . . . . . . . . . . $22,470
30’ x 30’ . . . . . . . . . . . . . . . . . . . . $16,960
30’ x 40’ . . . . . . . . . . . . . . . . . . . . $22,470
30’ x 50’ . . . . . . . . . . . . . . . . . . . . $27,985
40’ x 40’ . . . . . . . . . . . . . . . . . . . . $29,820
50’ x 50’ . . . . . . . . . . . . . . . . . . . . $46,360
50’ x 60’ . . . . . . . . . . . . . . . . . . . . $55,545
60’ x 60’ . . . . . . . . . . . . . . . . . . . . $66,570
If your desired booth size is not listed, please contact
the APSS Meeting Department for pricing information.
Services included with exhibit booth rental include:
- Draped aluminum supports, 8’ high in back and 3’ high on two sides (drape is not
included with an island rental).
- 7” x 44” one-line identification sign with company name and booth number.
- Free 50-word company description in the SLEEP 2009 Final Program.
- Four complimentary exhibit hall only registrations per 10’ x 10’ rental, with a
maximum of 20 complimentary exhibit hall only registrations.
- 24-hour security beginning with set-up and ending at the conclusion of move-out.
- Morning and afternoon coffee breaks for attendees and exhibit personnel in the
exhibit hall.
- General aisle cleaning.
Cancellations, Refunds and Reductions in Space
All notices of cancellation must be received in writing. The date of receipt of
such notice will be used as the official cancellation/reduction date. Notices
received prior to May 1, 2008, will incur a penalty equal to 20% of the total contracted
space costs. Refunds will not be given for cancellations/reductions received after
May 1, 2008.
All refunds due based on actual booth assignment will be processed and returned
following the booth assignment notification letter.
Final Program Listing
Each exhibiting company is entitled to one 50-word description of company products
and/or services for print in the SLEEP 2009 Final Program. Word limitations for
the descriptions will be enforced. Descriptions longer than the allowable limit
will be edited by the APSS without approval from the exhibiting company. The company
name, city, state/province, country and toll-free number or Web site will automatically
be printed in the program and are not included in the 50-word count. The description
should be provided on the Application and Contract for Exhibit Space or via e-mail
to ajosi@aasmnet.org by no later than Friday,
March 28, 2008. Company descriptions that are received after this date will not
be included in the Final Program.
Non-Profit Organizations
Non-profit organizations may rent one 10’ x 10’ booth space at a rate of $875. Placement
of this type of booth is at the sole discretion of the APSS. Non-profit organizations
may only display material of an educational nature and are subject to the rules
and regulations of the Exhibitor Prospectus.
Payment Information
Payment for your first choice booth location must be received in full at the time
of application. Any refunds due based on actual booth assignment will be processed
and returned following the booth space notification letter. Please remit payment
by credit card (Visa/ MasterCard/American Express) or by check payment on a US bank
in US funds.
Rejection of Application
The APSS reserves the right to reject an application, cancel or refuse rental of
display space to any person or company whose conduct or display of goods is, in
the opinion of the APSS management, incompatible with the general character and
educational objectives of exhibition at the SLEEP 2009 22nd Annual Meeting of the
Associated Professional Sleep Societies, LLC.