- Exhibitor Registration - General Information - Exhibitor FAQs - Becoming An Exhibitor

- Planning for SLEEP 2010 - Rules & Regulations - Housing Policies & Procedures

- Floor Plan - New! Industry Product Theaters - 2010 Exhibitors

EXHIBITOR PROSPECTUS - BECOMING AN EXHIBITOR

Application

The application for exhibit space is listed below. Visit the sponsorship page for the application for advertising and sponsorship opportunities. Confirmation of receipt of the exhibitor application will be provided within approximately five (5) business days. Notification of whether or not your application is accepted will be e-mailed by February 26, 2010. Booth Assignment

The APSS utilizes a system for calculating points to determine booth assignments. In recognition of the various forms of support received from the industry, points will be calculated based on the amount contributed during the 2009 calendar year. Support includes exhibition, sponsorships, advertisements, educational grants, contributions or donations to the Associated Professional Sleep Societies, LLC, American Academy of Sleep Medicine, Sleep Research Society, American Sleep Medicine Foundation or Sleep Research Society Foundation. Commercial entities earn one point for every $1,000 contributed.

The APSS will make every effort to accommodate your preferred location. Exhibitors with the most points will have priority. To benefit from your points, please send your application for exhibit space with payment by January 29, 2010. The date of receipt of an application will be used in determining booth assignments: 1) in order to break a tie in points or 2) to determine priority of space for applications received after the deadline. Applications received after January 29, 2010, will not be assigned booth space based on points. Notice of whether or not your application to exhibit is accepted and your space assignment will be e-mailed by February 26, 2010. The APSS reserves the right to rearrange the floor plan in order to accommodate all requests for booth space. The APSS may also adapt the floor plan to comply with Convention Center fire marshal regulations. Exhibitors will be notified via e-mail if their booth numbers change due to any of the above circumstances. Exhibit booths will be assigned based on the receipt of applications and following the above point system, until full capacity is reached. A waiting list will be maintained for vendors who apply after the exhibit hall is filled to capacity.

After January 29, 2010, if booth space is available, submitted applications will require review and approval prior to assignment of booth space. APSS management will monitor the status of the exhibit hall through May 28, 2010, to determine whether or not exhibit booth space is available.

Applications will not be accepted after May 28, 2010.

Booth Rental Fees

Submit your application by January 15, 2010, to save significantly on your booth rental. If your application and payment are received by January 15, 2010, the amount paid for your booth rental will be applied to your point total for both this year and for next year.

Attain the highest visibility in the exhibit hall - apply for premium booth space. See page 27 to view the floor plan.

Premium Booth Rentals

	Before January 15	After January 15
Inline 10x10 Booth:	$2,200	$2,400
Corner 10x10 Booth:	$2,400	$2,600
Island Booth, per 100 square feet*	$2,400	$2,600

Standard Booth Rentals

	Before January 15	After January 15
Inline 10x10 Booth:	$2,000	$2,200
Corner 10x10 Booth:	$2,200	$2,400
Island Booth, per 100 square feet*	$2,200	$2,400
Non-profit 10x10 Booth:	$1,500	$1,800

*An island booth is bordered on all four sides by aisles.

Services included with exhibit booth rental include:

• Draped aluminum supports, 8’ high in back and 3’ high on two sides (drape is not included with an island rental)
• 7” x 44” one-line identification sign with company name and booth number
• Free 50-word company description in the SLEEP 2010 Final Program
• Four complimentary exhibit hall only registrations per 10’ x 10’ rental, with a maximum of 20 complimentary exhibit hall only registrations
• 24-hour exhibit-hall security beginning with set-up and ending at the conclusion of move-out
• Morning and afternoon refreshment breaks for attendees and exhibit personnel in the exhibit hall
• General aisle cleaning

Cancellations, Refunds and Reductions in Space

All notices of cancellation must be received in writing. The date of receipt of such notice will be used as the official cancellation/reduction date. Notices received prior to April 30, 2010, will incur a penalty equal to 20% of the total contracted space costs. Refunds will not be given for cancellations/reductions received after April 30, 2010. The APSS reserves the right to reassign booth space and/or booth numbers for any company who reduces their booth size.

All refunds due based on actual booth assignment will be processed and returned following the booth assignment notification letter.

Financial Standing

At any time leading up to SLEEP 2010, if it is determined that an exhibiting organization is not in good financial standing with the APSS, AASM or SRS, the APSS reserves the right to cancel the booth rental and apply that money to the outstanding debts of the exhibiting organization. The organization will be informed of this decision and will have 30 days to cure all debts. Only organizations in good financial standing will be allowed to exhibit at SLEEP 2010.

Final Program Listing

Each exhibiting company is entitled to one 50-word description of company products and/or services for print in the SLEEP 2010 Final Program. Word limitations for the descriptions will be enforced. Descriptions longer than the allowable limit will be edited by the APSS without approval from the exhibiting company. The company name, city, state/province, country, toll-free number and Web site will automatically be printed in the program and are not included in the 50-word count. The description should be provided on the Application for Exhibit Space or via e-mail to Kathy Lovato, Meeting Planner, at klovato@aasmnet.org by no later than Friday, March 26, 2010. Company descriptions that are received after this date will not be included in the Final Program.

Non-Profit Organizations

Non-profit organizations may rent one 10’ x 10’ booth space at a rate of $1,500 by submitting the application and payment by January 15, 2010, or $1,800 if the application and payment is received after January 15, 2010. Placement of this type of booth is at the sole discretion of the APSS. Non-profit organizations may only display material of an educational nature and are subject to the rules and regulations of the Exhibitor Prospectus. The APSS prohibits recruitment of membership within the exhibit hall.

Payment Information

Payment for your first choice booth location must be received in full at the time of application. Any refunds due based on actual booth assignment will be processed and returned following the final acceptance of the exhibit application and booth space notification letter. Please remit payment by credit card (Visa/ MasterCard/American Express) or by check drawn on a US bank in US funds.

Rejection of Application

The APSS reserves the right to reject an application, refuse rental of display space, cancel booth space after an application is approved, or curtail or close exhibits or parts of exhibits at any time prior to or during SLEEP 2010 24th Annual Meeting of the Associated Professional Sleep Societies, LLC if a person or company’s conduct or display of goods is incompatible with the general character and educational objectives or reflects unfavorably on the character of SLEEP 2010 24th Annual Meeting of the Associated Professional Sleep Societies, LLC. The enforcement of this right is at the sole and absolute discretion of APSS management.