Application & Contract for Exhibit Space

Housing Request Application

Affiliate Meeting Request Application

The APSS utilizes a system for calculating points to determine booth assignments. In recognition of the various forms of support received from the organization or company, points will be calculated based on the amount contributed during the 2007 fiscal year. Support includes exhibition, sponsorships, advertisements, educational grants, contributions or donations to the Associated Professional Sleep Societies, LLC, American Academy of Sleep Medicine, Sleep Research Society, American Sleep Medicine Foundation or Sleep Research Society Foundation. Commercial entities earn one point for every $1,000 contributed.

To benefit from your priority points, please send your application for exhibit space with payment by January 31, 2008. The date of receipt of an application will be used in determining booth assignments: 1) in order to break a tie in points or 2) to determine priority of space for applications received after the deadline. Applications received after January 31, 2008, will not be assigned booth space based on priority points. The APSS will make every effort to accommodate your preferred location. Notice of your space assignment will be mailed by February 29, 2008. Exhibit booths will be assigned based on the receipt of applications/contracts and following the above point system, until full capacity is reached. A waiting list will be maintained for vendors who apply after the exhibit hall is filled to capacity.

Services included with exhibit booth rental include:

• Draped aluminum supports, 8’ high in back and 3’ high on two sides (drape is not included with an island rental).
• 7” x 44” one-line identification sign with company name and booth number.
• Free 50-word company description in the SLEEP 2009 Final Program.
• Four complimentary exhibit hall only registrations per 10’ x 10’ rental, with a maximum of 20 complimentary exhibit hall only registrations.
• 24-hour security beginning with set-up and ending at the conclusion of move-out.
• Morning and afternoon coffee breaks for attendees and exhibit personnel in the exhibit hall.
• General aisle cleaning.

All notices of cancellation must be received in writing. The date of receipt of such notice will be used as the official cancellation/reduction date. Notices received prior to May 1, 2008, will incur a penalty equal to 20% of the total contracted space costs. Refunds will not be given for cancellations/reductions received after May 1, 2008.

All refunds due based on actual booth assignment will be processed and returned following the booth assignment notification letter.

Each exhibiting company is entitled to one 50-word description of company products and/or services for print in the SLEEP 2009 Final Program. Word limitations for the descriptions will be enforced. Descriptions longer than the allowable limit will be edited by the APSS without approval from the exhibiting company. The company name, city, state/province, country and toll-free number or Web site will automatically be printed in the program and are not included in the 50-word count. The description should be provided on the Application and Contract for Exhibit Space or via e-mail to ajosi@aasmnet.org by no later than Friday, March 28, 2008. Company descriptions that are received after this date will not be included in the Final Program.

Non-profit organizations may rent one 10’ x 10’ booth space at a rate of $875. Placement of this type of booth is at the sole discretion of the APSS. Non-profit organizations may only display material of an educational nature and are subject to the rules and regulations of the Exhibitor Prospectus.

Payment for your first choice booth location must be received in full at the time of application. Any refunds due based on actual booth assignment will be processed and returned following the booth space notification letter. Please remit payment by credit card (Visa/ MasterCard/American Express) or by check payment on a US bank in US funds.

The APSS reserves the right to reject an application, cancel or refuse rental of display space to any person or company whose conduct or display of goods is, in the opinion of the APSS management, incompatible with the general character and educational objectives of exhibition at the SLEEP 2009 22nd Annual Meeting of the Associated Professional Sleep Societies, LLC.