Application & Contract for Exhibit Space

Housing Request Application

Affiliate Meeting Request Application

Each exhibiting company receives four complimentary exhibit hall only registrations per 10’ x 10’ booth rental, with a maximum of 20 complimentary exhibit hall only registrations. These registrations allow entrance to the exhibit hall only. Additional exhibit hall only registrations may be purchased for a $50 fee.

Exhibiting companies also receive one exhibitor full meeting registration, which includes entrance to the exhibit hall and general sessions. Any additional individual exhibitors who wish to attend any scientific portion of the meeting will be required to register as an exhibitor full-meeting attendee and pay the required fees.

Children under 16 years of age will not be allowed on the exhibit floor at any time.

All hotel room reservations must be made through the SLEEP Housing Bureau. Companies or organizations planning to reserve a block of more than 10 rooms must receive approval from the APSS Meeting Department. In order to receive approval, submit the enclosed housing request form to the APSS Meeting Department via fax to (708) 273-9354 or via e-mail to ajosi@aasmnet.org. Allow approximately one week for requests to be approved. The deadline to submit housing requests is April 11, 2008.

The APSS will only approve a block if it is equal to or less than the number of rooms that the group utilized during the previous year’s annual meeting. If exhibiting companies require additional accommodations, please provide the rationale on the housing request form. Blocks of 10 or more rooms will not be permitted at the SLEEP co-headquarter hotels. Further hotel information here.

Exhibit installation will begin on Saturday, June 7 from 12:30pm until 5:00pm, and continue on Sunday, June 8 from 8:00am until 5:00pm. All crates and carts must be removed from the exhibit hall by 5:00pm on Sunday. Company representatives may continue working in their booth until 9:00pm on Sunday with prior approval. Exhibit space not occupied by 5:00pm on Sunday, June 8 will be forfeited and crates will be removed at the exhibitor’s expense. Space may be resold or reassigned without refund.

Exhibit dismantling may not begin before 2:00pm on Wednesday, June 11 and must be completed by 12:00pm on Thursday, June 12. Packing/dismantling of exhibits is strictly prohibited prior to the official closing time. Exhibit space not cleared by 12:00pm on Thursday, June 12 will be dismantled at the exhibitor’s expense and liability. Exhibitors who do not comply with these times may jeopardize participation at future SLEEP meetings.

Note: Installation/dismantling times are subject to change.

Lead retrieval systems will be offered to exhibiting companies. Each badge will have a 2D bar code and will enable the exhibiting companies to easily gather contact information from the attendees. Detailed information will be provided in the exhibitor service kit.

Drape colors are black and white. Aisle carpet color is charcoal.

Exhibiting companies will be allowed to purchase pre- and post- meeting mailing labels. Mailing lists are provided in label format. An electronic version may be provided to an established bonded third-party mail house. A rental agreement along with the mailing piece must be submitted and approved by the APSS Executive Director before labels will be provided. Use of the APSS/SLEEP logo is prohibited unless prior authorization has been received. For more information and the mailing agreement, contact the APSS Meeting Department at (708) 492-0930.