EXHIBITOR PROSPECTUS - RULES & REGULATIONS
Americans With Disabilities Act

Each exhibitor is responsible for compliance with the Americans with Disabilities Act (ADA) within its booth and assigned space.

Booth Conduct

No exhibitor may operate in a way that interferes with the rights of another exhibitor. Exhibits and display materials may not span beyond the space allotted. All exhibits should be presented in a professional manner. Operation of sound devices is allowed if the exhibitor complies with APSS exhibit rules on volume. The APSS reserves the right to curtail exhibits or parts of exhibits that are deemed inappropriate or unprofessional. The following practices are disallowed by the APSS:

• Loud electrical or other mechanical apparatus disturbing other exhibitors.
• Theater and/or presentation stages.
• Use of professional actors, magicians, or performers (may be allowed with prior approval).
• Canvassing outside the booth including aisles, entrances or any other public space.
• Entering another exhibitor’s booth without permission.
• Live music.
• Helium balloons may not be displayed or distributed.
• Door drops at the official meeting hotels (please see Sponsorship Opportunities).
• Photographs of another exhibitor’s booth without permission.
• Smoking in or around the exhibit hall or meeting space.

Booth Construction

Each exhibit booth space, with the exception of island booths, will have an 8’ draped background and 3’ side drapes. Within perimeter and in-line booths, all display material is restricted to a maximum height of 4’ in the front 5’ of the booth, and a maximum height of 8’ in the back 5’ of the booth.

An island display, bound on four sides by aisles, may use the full cubic content of space. The floor support may not exceed 24’ in height, depending on booth location, and sufficient see-through areas must be provided to ensure the view of adjacent exhibits. Any variations must be approved in advance by the APSS. Company name, product logo, or floor support may not exceed 24’ in height. Please note that ceiling height varies within the Baltimore Convention Center Exhibit Halls. If concerned with the ceiling variation, please contact the APSS meeting department.

Exposed, unfinished sides or exhibit backgrounds must be draped to present an attractive appearance. No exhibit may span an aisle by roofing or floor covering. Inspection of the exhibits will be made during set-up and exhibitors will be notified if any deviation from the APSS exhibit rules is noted. In the event the exhibitor is not available, the decorator, with the approval of the APSS, will provide draping deemed necessary and submit charges to the exhibitor.

Carpeting

The Baltimore Convention Center is a non-carpeted exhibit hall. All exhibiting companies are required to carpet the full extent of the square footage assigned. This applies to all booth types (in-line, corner and island).

Dress Code

The dress code at SLEEP 2009 is business casual. All representatives of exhibiting companies are required to adhere to this dress code; the APSS reserves the right to remove any exhibitor who does not comply with this dress code from the exhibit hall or meeting space.

Demonstrations/Promotional Activities

All demonstrations and promotional activities shall be confined to the space allotted to each exhibiting company in the exhibit hall. Exhibitors and their personnel, or any other company/organization, including those not exhibiting in the exhibit hall, are prohibited from displaying or demonstrating products, soliciting orders, or distributing advertising materials anywhere in APSS contracted space to include but not limited to convention centers, conference centers and hotels.

FDA Regulations

Exhibitors should be aware of the Food and Drug Administration (FDA) restrictions on the promotion of investigational and pre-approved drugs and devices. The FDA also prohibits the promotion of approved drugs for unapproved purposes.

Fire Regulations

The Fire Department has strict rules concerning fireproofing of all material used in booth construction and furnishings. Please note that hazardous materials, including flammable gases, hazardous chemicals, cooking oil, and other furnishings or decorations of a highly flammable character, are strictly prohibited. It is necessary for you to bring the manufacturer’s certification that your booth materials are fireproof. If inspection indicates that an exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazards, the APSS reserves the right to cancel all or part of the exhibit proven to be irregular. If exhibitors fail to comply with applicable fire regulations, the APSS is not obligated to monetarily refund any exhibitors.

Fire regulations prohibit the storage of empties behind any exhibit or drapery. Exhibitors may maintain a one-day supply of materials within their booth. All excess materials must be removed from the exhibit floor.

Additional information is available in the Baltimore Convention Center Service Manual.

Food and Beverage Distribution

Exhibiting companies will be allowed to distribute a sampling of food (1-ounce portion) such as hard candy or miniature candy bars. Distribution of any other food or beverage items requires approval from the APSS and is subject to the rules and regulations of the Baltimore Convention Center and Aramark Catering. All requests should be submitted in writing to the APSS. Permission will be granted on a limited basis and the APSS reserves the right to deny permission for any food and beverage distributions. Exhibitors may not dispense alcoholic beverages of any kind.

Handouts and Giveaways

Handouts and give-a-ways, including prize contests and drawings, are permitted.

Please indicate on the enclosed contract the intended handouts/ give-a-ways. Permission for all handout and give-a-way items must be obtained prior to the opening of the exhibit hall and materials will only be distributed inside assigned booth space. Any distributed leaflets are limited to information about the company’s products/services. Exhibitors may not hand out flyers of any kind announcing events occurring at times other than the dates of the SLEEP 2009 meeting, provided they do not violate black-out hours, unless prior approval has been granted. The APSS in its sole discretion shall have the right to prohibit the distribution of any samples or handouts that violates exhibit hall policies, deems objectionable or otherwise inappropriate.

The distribution of bags is permitted provided they meet the following requirements:

• Bags must be plastic. Canvas, nylon, and duffel bags are not allowed.
• Bags can measure no larger than 14” x 14”.
• Company name and logo may be printed on the outside.

Hanging Signs

The top of a hanging sign must not exceed 26’ in height, depending on the ceiling height. Inspections of the exhibits will be made during set-up and exhibitors will be notified if any deviation from the APSS exhibit rules is noted. If interested in hanging a sign within your exhibit booth, please specify your intent on the contract and application for exhibit space. For additional information on hanging signs, please contact Freeman decorating.

Independent Service Contractors

Exhibitors may opt to use independent service contractors for installation and dismantling of exhibit booths. If such contractors are used, the exhibiting firm has the responsibility of notifying the APSS in writing using the form contained in the Exhibitor Service Kit. Without such notification, the independent contractor will not be permitted to set up your booth. Independent service contractors are responsible for notifying the APSS of the booths they will be working in and must provide proof of insurance coverage by May 1, 2008. Communication with an independent contractor, including the rules and regulations of this prospectus, service kit and all other exhibit information is the responsibility of the exhibiting company with which the APSS has a contractual agreement.

Independent Service Contractors must wear a badge in order to access the exhibit hall for booth installation. Contractors may pick up a badge at the SLEEP 2009 exhibitor registration counter located near the Pratt Street entrance of the Baltimore Convention Center.

Liability and Security

The APSS is not and will not be liable or responsible for any injuries, theft, loss, damage of whatever nature, direct or indirect, to exhibitors, their employees, agents, goods, or property of any of the foregoing, from any cause or omission whatsoever.

Exhibitor agrees to protect, save and hold the Associated Professional Sleep Societies, LLC and the Baltimore Convention Center, and all agents and employees thereof (hereinafter collectively called Indemnities) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the exhibitors or those holding under the exhibitor, and further, the exhibitor shall, at all times, protect, indemnify, save and hold harmless the Indemnities against and from any and all losses, costs, damages, liability or expenses (including attorney’s fees) arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees or business invitees, which arise from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises, the convention center or any part thereof.

All exhibitors must make provisions for the safeguarding of their own goods, materials, equipment and display at all times and are responsible for obtaining insurance in such amounts as deemed appropriate to comply with the exhibitors’ obligations herein and for the exhibitors’ own protection. The space occupied by each exhibitor must be surrendered in the same condition as it was at the time of the exhibitors’ use and occupation thereof (ordinary wear and tear expected).

APSS shall have sole power in the interpretation and enforcement of all regulations contained herein, and the power to make amendments thereto and such further regulations shall be considered necessary for the proper conduct of the exhibition. Such decisions shall be binding upon exhibitors.

Lighting

Truss and theater lighting within the exhibit hall is prohibited. Lighting may not be hung from the ceiling nor be displayed in a manner that will affect adjacent exhibits. Inspections of the exhibits will be made during set-up, and exhibitors will be notified if any deviation from the APSS exhibit rules is noted.

Photography and Video Recording

Photography or video recording, other than by the official photographer or registered press, is prohibited during installation, exhibition and dismantling. No camera of any kind will be allowed on the exhibit floor or in the meeting rooms during these times. Exhibitors have control over their rented space and may prevent those considered their competitors from gaining access to photographing, videotaping, or otherwise mechanically recording their exhibits or presentations. Violation of this rule could result in the confiscation of the film, deduction of points or the removal of the individual from the exhibit hall or meeting room.

Security

The APSS will contract a security service to monitor the hall during move-in, exhibition, and move-out. The APSS is not responsible in any manner for the guard’s actions, omissions or damages, or claims which may result from such actions or omissions. Neither the APSS nor the Baltimore Convention Center will assume responsibility for exhibitors’ property. Valuable items should be placed in a locked compartment in the booth or removed from the hall after show hours.

Selling Products

For the first time, the APSS will permit on-site sales within the SLEEP 2009 exhibit hall. In order to conduct on-site sales, exhibitors must strictly adhere to all applicable rules, policies and procedures prior to, during and following the annual meeting. Exhibitors choosing to participate in direct sales must clearly indicate such intent on their application and contract for exhibit space. Exhibitors are solely responsible for (i) paying all applicable state and/or city sales taxes; (ii) complying with all tax laws, regulations and policies of the meeting’s host city and state; and (iii) complying with any other associated tax laws, policies, regulations or requirements. The APSS is not responsible or accountable in any way for sales conducted within the exhibit hall, collection or payment of sales tax, compliance with applicable tax laws, or for any violations made by an exhibiting company concerning sales tax, or any other applicable tax laws, policies, regulations or requirements.

The exhibitor must provide all information and complete all applications requested from the host convention center, host city, and/or host state prior to, during, and following the annual meeting. The APSS is not liable for providing an exhibiting company’s relevant information.

Maryland law requires all exhibitors making sales in the exhibit hall to (i) obtain a 30-day State Sales Tax License from the State of Maryland prior to the date of the meeting; and (ii) collect the 5% Maryland Retail Sales Tax on all applicable sales (or such other amount as may be required by law at the time of the show). In order to make sales in the exhibit hall, Exhibitors must display a copy of the Maryland Sales Tax License at their booth. Exhibitors failing to display a copy of their license will be removed from the exhibit hall.

Exhibitors must provide APSS with a list of products and/or services that are intended for sale during the annual meeting no later than May 1, 2008. The APSS may decline the sale of any product and/or service within the exhibit hall, in its sole and absolute discretion. Sales cannot be conducted outside of the SLEEP 2009 exhibit hall at any time during the annual meeting. All exhibitors are required to adhere to the rules and regulations outlined within the exhibitor prospectus; the APSS reserves the right to remove any exhibitor who does not comply with the exhibit hall or meeting space’s rules and regulations.

Staffing of Exhibits

Exhibits must be staffed and operational at all times during show hours. Exhibitors vacating their booth before the closing of each day or prior to the final close of the show will incur a loss of priority points and may be denied exhibit space at future SLEEP meetings. Move-out may not begin before 2:00pm on Wednesday, June 11, 2008.

Subletting/Sharing

No subletting or sharing of exhibit space is allowed. Exhibitors may show only products or services manufactured or dealt by them in the regular course of business. The featuring of a name or advertisement of a non-exhibiting firm or business is prohibited.

Unofficial Functions, Hospitality Suites and Meeting Rooms

Hosting ancillary meetings, social or educational forums, or opening a hospitality suite, requires approval from the APSS Meeting Department. Requests for all function space at the APSS contracted hotels must be arranged and approved through the APSS. Space requests for events to be held in the Baltimore Convention Center will not be approved.

In order to fully promote the educational activities of the meeting and the visitation of the exhibit hall, the APSS prohibits the use of hospitality suites and meeting rooms during the scientific program on June 8 from 5:00pm to 10:00pm; June 9-11 from 8:00am to 6:00pm and June 12 from 8:00am – 12:00pm. Companies that do not exhibit at SLEEP are not allowed to host hospitality functions, conduct market research or distribute handouts.

To receive permission for a meeting room or hospitality suite, please submit the Affiliate Meeting Request Application to Amber Josi, Meeting Planner, at ajosi@aasmnet.org. Please allow approximately one business week to process the request. The following information is required in order to receive approval:

• Company/organization name
• Date(s) of meeting
• Time(s) of meeting
• Preferred location
• Purpose of meeting
• Estimated attendance
• Description of attendees
• Food, beverage and audiovisual requirements

Unions and Contractors

Exhibitors agree to abide by the Rules and Regulations concerning local unions having agreements with the exposition facility or with authorized service contractors employed by exhibit management. Only the Official Contractors designated by exhibit management will be permitted in exhibit areas unless otherwise authorized by exhibit management. Exhibitors are cautioned to observe the regulations as provided herein. Failure to comply with these or any other regulation, or any amendments thereto, may be sufficient cause to require the immediate removal of the offending exhibitors.

Use of APSS and SLEEP 2009 Name/Logo

The APSS and SLEEP 2009 name, logo and acronym are proprietary and may not be used in signs, advertising, promotions or on any product literature either inside or outside the exhibit hall. This rule applies before, during, and after the SLEEP Meeting, unless prior authorization has been received from the APSS.